TC25 Registration information

What’s Included

Your Registration Fee Includes:

Conference Venue

Participation in all sessions and events
Conference materials

When you register, you will be asked about your dietary needs. Please let us know so we can make arrangements with the caterers.

The conference schedule (including meal times, etc.) will be posted soon after the Early Bird Registration closes on April 2, 2025

Room reservations are separate from conference registration and not included in the conference registration fee. See Accommodation and Travel for more information.

Cancellation Policy

All cancellations incur an additional $25 administrative fee. Requests for refunds will be accepted until May 15, 2025. Unfortunately, we are unable to accept refund requests submitted after May 15, 2025.

We have now opened registration and you should find all the relevant information for in-person attendance there. You will need an EasyChair account for this.

The rates are (in Canadian dollars):

525.00: Early Bird attendance (Available until April 2, 2025)
575.00: Regular attendance
350.00: Student attendance
350.00: UBC staff

The conference is entirely funded to cover costs. We have kept the fees as low as is practical.

Please note that if you can pay by credit card, it will be much simpler (see below). You will need to be registered in EasyChair (if you have made a submission this will already be the case); if not, you will be prompted to do so.

In case it is not clear how to go about it, please see below. Exactly what you see will probably vary (eg. fewer roles showing).

First steps

When logged in, you should see your ‘roles’ (eg Author). If you have not submitted a proposal, you will need to add the conference to your profile. Search for TC2025 or open this site https://easychair.org/my/conference?conf=tc2025

Listed there you should see a statement that registration is currently open and a link to ‘start registration’:

Register yourself

You should arrive at a screen that lets you Register Yourself, via the top-right corner (shown in the graphic below)

Registration gathers the personal data, dietary and accessibility needs, and so on initially. You can pause at this point: payment is a second step.

Payment

You will be offered three possibilities:

pay online now
download a payment link
apply for permission to pay by wire transfer – this option is not available for this conference

1. Pay Online Now

This will offer VISA, Mastercard or Maestro (not Amex). When asked for your email address, please use the email associated with your credit card – if it is different from the email you used to register.

We appreciate that many will wish their institutions to make the payment direct but often require specific invoicing and so on, which is not an option in this case as we are using Easychair to collect the payments. Please see if your institution will work with the ‘download payment link’ option and apply to use wire transfer only if this is not viable. If you do so, please get in touch (andrea.webb@ubc.ca) to work through the logistics.

2. Get a Payment link

This will show you something like this (although updated for 2025 registration):

The text in the screenshot says:

This page should only be used if someone else (for example, your organization) is going to pay your registration online by a credit card. If you are going to pay yourself, do not use this page.

You should copy the link below and pass it to payer. For security reason, in addition to the link, the payer will also have to enter the attendee last name, that is YOUR LAST NAME. The link to the registration is …

What’s Included

Conference Venue

On-Site Meals

Cancellation Policy

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